Every page on Shuuraku is reached from the header menu at the top of the screen. Tap the hamburger icon (the three stacked lines) on the left of the header to open the menu. The menu always contains the following links:
Throughout this guide, when a step says "open the Tools page" we mean opening the hamburger menu and clicking "Create a Tool". When a step says "open an item's detail page", go to Your Account → Item History and click the item's number in the first column.
Required fields on every form are marked with a small red asterisk next to the label. Hover hints () appear beside fields that need extra explanation, and information notices () call out plan-specific limits or behaviour.
A countdown timer is an animated image you can embed in an email or a website to count down to a specific date and time. It runs server-side as a regular image, so it works anywhere images do — no JavaScript required.
On the Mid plan, a countdown timer can show an expiration message (for example "Our event is now live" or "Sales have started") once it reaches zero.
On the Enterprise plan, countdowns can be repointed to a new event at any time, so an embed that has already been sent can be reused for the next campaign.
Open the Tools page. Click the hamburger icon in the top-left of the header, then click "Create a Tool".
Under the Marketing section, find the "Countdown Timer" card (look for the clock icon) and click the blue "Create" button. You will be taken to the Customize Countdown page.
Fill in the form on the left side of the page. The page is split into a configuration form on the left and a live Preview on the right that updates as you change values.
Fields you will see:
72 works well for most emails; 36 and 48 are also good choices).YYYY-MM-DD HH:MM:SS format.Click the blue "Submit" button at the bottom of the form.
You will be redirected to the countdown's Item Detail page. Here you can see the rendered timer, the four sharing buttons (Copy Image URL, Copy Content, Copy HTML Code, Share), and — on the Enterprise plan — a Configuration accordion that lets you edit the timer later. A view-count chart at the bottom of the page shows how many times the image has been loaded.
On lower plans the configuration is read-only after creation. On the Enterprise plan you can edit the timer at any time, and every embed already in the wild will pick up the new event.
Once a countdown timer has been created you can hand it off to anyone — a marketing team, a partner, a developer — without giving them access to your Shuuraku account. Every share option is available from the four blue buttons in the row directly below the timer preview on the Item Detail page.
To re-open the Item Detail page for an existing timer, open the hamburger menu, click "Your Account", then click "Item History" in the side menu, and finally click the item number of the timer you want to share.
Click the "Copy Image URL" button (it has a link icon). A direct image URL is copied to your clipboard, looking similar to:
https://www.shuuraku.com/countdown/<item-number>
Paste this URL anywhere that accepts an image source — the src attribute of an <img> tag, a Markdown image, a CMS image picker, or a marketing platform that asks for a hosted image URL. Each time the image is loaded, the timer renders fresh with the latest remaining time.
Click the "Copy Content" button (it has a copy icon). The countdown is copied as a small inline HTML/image fragment that can be pasted directly into rich-text inputs such as WYSIWYG editors, the compose window of Gmail or Outlook, or the body of a blog post. The recipient sees the timer as a normal inline image — they don't need any special viewer.
Click the "Copy HTML Code" button (it has a code icon). A complete <a><img/></a> snippet is copied to your clipboard, with the destination link already wired up. Send this to a developer or paste it directly into the source view of any HTML email or website.
Click the "Share" button (it has a share icon). A link to a self-service Share page is copied. Email this link to colleagues or post it in your company chat — whoever opens it sees the same Copy Image URL, Copy Content, and Copy HTML Code buttons, but cannot edit the timer or see your account. This is the recommended way to give marketing, sales, or external partners access to a tool you've already configured.
On the Enterprise plan you can repoint a countdown timer to a new date at any time. Because the image is rendered on demand by our servers, every embed that has already been sent — in emails, websites, or signatures — will start showing the new countdown the next time it's viewed. There is nothing the recipient needs to do.
Open the timer's Item Detail page (open the hamburger menu, click "Your Account", then "Item History", then the item number).
Expand the "Configuration" accordion near the top of the page (click the heading to expand it).
Change any of the fields — the Link, Countdown To Date & Time, Timezone, Expired Message, Message, colour, font, or size — and click the blue "Submit" button at the bottom of the form. The preview above the form refreshes immediately so you can confirm the change.
A GitHub Metrics dashboard pulls commit activity, merged pull requests, code reviews, and lines-of-code changes from GitHub and renders them as charts and tables. Unlike marketing tools (countdown, QR code, product banner, signature) a metrics dashboard is not embedded anywhere — it lives on its Item Detail page and is intended for engineering managers and team leads to review.
Each plan has a developer-seat limit that caps the total number of unique developers tracked across all metrics items (GitHub, GitLab, and Jira combined):
Generate a GitHub Personal Access Token first. Visit GitHub Settings › Tokens while signed in to GitHub, click Generate new token, and grant the token the repo and read:org scopes. Copy the token immediately — GitHub will only show it once.
Open the Tools page via the hamburger menu → "Create a Tool". Under the Management section, click the blue "Create" button on the "GitHub Metrics" card. You will be taken to the Customize GitHub Metrics page.
Fill in the first half of the form:
my-github-org). Leave blank to track repositories belonging to your personal account instead.Click the blue "Load Repositories & Users" button. We will contact GitHub on your behalf and discover the repositories and contributors available to that token. A status message appears next to the button while the data is loading.
Once loading completes the bottom half of the form is revealed:
Click the blue "Create Item" button at the bottom of the form. You will land on the dashboard's Item Detail page. The first sync runs in the background; the status row near the top of the dashboard shows "Status: pending…" until the first batch of data has been pulled, then switches to "Status: ready" with a Last synced timestamp.
The dashboard lives on the dashboard item's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number). Charts and tables update in place as you change filters.
Set the filters near the top of the GitHub Metrics Dashboard section:
daily, weekly, monthly, quarterly, or annually.Click the blue "Load Report" button. The five chart sections render: Summary, Commits, Pull Requests (Merged), Reviews, and Lines Changed (Merged PRs). Use the "Clear Filter" button to reset every filter at once.
Click the blue "Insights" button beside the Summary heading. A dialog opens with auto-generated commentary on the current report — trends, outliers, and noteworthy contributor activity for the selected date range and developers.
The data shown on this page is what was on GitHub at the last sync (shown in the Last synced timestamp near the top). Syncs run automatically on a schedule; if you need fresh data immediately, open the Configuration accordion and click "Submit" — saving the configuration enqueues a fresh sync.
Most fields on a GitHub Metrics dashboard are locked after creation, because changing the tracked repositories or developers would invalidate the historical data we've already cached. The fields you can edit are the label, the organization name, and the access token.
To change the data source, repositories, or developers, create a new dashboard from the Tools page and delete the old one if you no longer need it.
Open the dashboard's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion at the top of the page. The editable fields are:
The Data Source, Repositories, and Developers tracked rows are shown read-only beneath the editable fields, for reference.
Click the blue "Submit" button at the bottom of the form. Saving also enqueues a fresh sync against GitHub, so the dashboard will pick up any new commits and PRs the next time you reload the report.
To delete the dashboard, click the red "Delete Item" button at the top-right of the Item Detail page. Deleting frees the developer seats it was using so they can be reassigned to another metrics item.
A GitLab Metrics dashboard pulls commit activity, merge requests, and reviews from a GitLab.com namespace or your self-managed GitLab instance and renders them as charts and tables, in the same style as the GitHub dashboard.
Like the other metrics tools, this dashboard is internal — it lives on its Item Detail page and is intended for engineering managers and team leads. It shares the same plan-wide developer-seat limit as the GitHub and Jira dashboards.
Create a GitLab personal access token first. In GitLab, open User Settings → Access Tokens (or the equivalent on your self-managed instance) and create a token with read_api and read_repository scopes (plus membership-read where your group requires it). Copy the token; GitLab only shows it once.
Open the Tools page via the hamburger menu → "Create a Tool". Under the Management section, click the blue "Create" button on the "GitLab Metrics" card.
Fill in the first half of the form:
https://gitlab.com for GitLab.com, or your self-managed instance URL (e.g. https://gitlab.mycompany.com).group to list projects under a group namespace, or user for a personal namespace.my-group) or username whose projects you want to enumerate.Click the blue "Load projects & users" button. We contact GitLab on your behalf and discover the projects and contributors visible to that token.
Once loading completes the bottom half of the form is revealed:
Click the blue "Create item" button at the bottom of the form. The first sync runs in the background; the status row near the top of the dashboard shows "Status: pending…" until the first batch of data has been pulled.
The dashboard lives on the dashboard item's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Set the filters near the top of the GitLab Metrics Dashboard section:
daily, weekly, monthly, quarterly, or annually.Click the blue "Load Report" button (or "Clear Filter" to reset everything). The charts and tables render in place.
Click the blue "Insights" button beside the Summary heading to open an auto-generated commentary dialog covering the current report.
Author mapping (GitLab only). Commits on GitLab carry the raw author name that was written into the local git config — which sometimes doesn't match a tracked GitLab username (for example, Jane Smith <jane@home.local> versus the GitLab account jsmith). When that happens, click the "Map commit authors" button to open the mapping dialog. For each unmapped author, pick the tracked GitLab username they correspond to, then click "Save mappings". After saving, those commits will be counted under the chosen developer the next time the report loads.
The data on this page is what was on GitLab at the last sync (shown in the Last synced timestamp near the top). To force a fresh sync, open the Configuration accordion and click "Submit".
As with the GitHub dashboard, only a small number of fields are editable after creation: the label, the GitLab base URL, and the personal access token. Changing the project scope, namespace, or tracked developers requires creating a new dashboard.
To change the data source, projects, or developers, create a new dashboard from the Tools page.
Open the dashboard's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion. Editable fields:
The Project scope, Username / group name, Data source, Projects, and Developers tracked fields are shown read-only for reference.
Click the blue "Submit" button at the bottom of the form. Saving enqueues a fresh sync, so the dashboard picks up any new commits and merge requests the next time you load the report.
To delete the dashboard, click the red "Delete item" button at the top-right of the Item Detail page. Deleting frees the developer seats it was using.
A Jira Metrics dashboard pulls issue throughput, story-point velocity, bugs fixed, and per-developer activity from a Jira Cloud site and renders it as charts and tables. Like the GitHub and GitLab dashboards, it's an internal manager-facing dashboard, not an embed.
Tracked developers count against the same plan-wide developer-seat limit as GitHub and GitLab.
Create a Jira API token first. Visit Atlassian API Tokens, click Create API token, give it a name, and copy the value. Atlassian only shows the token once.
Open the Tools page via the hamburger menu → "Create a Tool". Under the Management section, click the blue "Create" button on the "Jira Metrics" card.
Fill in the first half of the form:
yourcompany.atlassian.net; no https:// prefix needed).Click the blue "Load Projects & Users" button. We contact Jira and enumerate the projects and users visible to that token.
Once loading completes the bottom half of the form is revealed:
Click the blue "Create Item" button at the bottom of the form. The first sync runs in the background; the status row near the top of the dashboard shows "Status: pending…" until the first batch of data has been pulled.
The dashboard lives on the dashboard item's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Set the filters near the top of the Jira Metrics Dashboard section:
daily, weekly, monthly, quarterly, or annually.Click the blue "Load Report" button (or "Clear Filter" to reset). Five chart sections render: Summary, Story Point Velocity, Issues Completed, Bugs Fixed, and Issues by Type per Developer.
Click the blue "Insights" button beside the Summary heading to open an auto-generated commentary dialog — trends, outliers, and noteworthy throughput patterns for the selected date range, developers, and story-point field.
The data on this page is what was on Jira at the last sync (shown in the Last synced timestamp). To force a fresh sync, open the Configuration accordion and click "Submit".
Only the label, site URL, login email, and API token are editable after creation. Changes to the data source, projects, developers, or story-point field require creating a new dashboard.
To change projects, developers, data source, or the story point field, create a new dashboard from the Tools page.
Open the dashboard's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion. Editable fields:
The Data Source, Projects, Developers tracked, and Story Point Field ID rows are shown read-only for reference.
Click the blue "Submit" button at the bottom of the form. Saving enqueues a fresh sync, so the dashboard picks up any new issues, transitions, and bug fixes the next time you load the report.
To delete the dashboard, click the red "Delete Item" button at the top-right of the Item Detail page. Deleting frees the developer seats it was using.
A product banner is a generated image that shows a product photo together with a title, brand, price, and short description in a layout you choose. Embed it in emails, blogs, or websites the same way you embed any image. Because the image is generated on demand, updates to the title, price, description, or photo apply to every embed automatically — even ones that have already been sent.
Open the Tools page. Click the hamburger icon in the top-left of the header, then click "Create a Tool".
Under the Marketing section, find the "Product Banner" card (look for the image icon) and click the blue "Create" button. You will be taken to the Customize Product Banner page.
Fill in the form on the left side of the page. A live Preview on the right re-renders every time you change a field.
Fields you will see:
$19.99 or From €29). The field accepts any text so you can use whatever currency formatting your store uses.1 (Image — image only), 2 (Short — image + title + price), 3 (Extended — image + title + brand + price), or 4 (Detailed, the default — image + title + brand + price + description).Click the blue "Submit" button at the bottom of the form. You will land on the banner's Item Detail page, where you can preview the rendered banner, share it with the four buttons below the preview, and edit any field from the Configuration accordion at the top.
Once a product banner has been created, use the four blue buttons below the banner preview on the Item Detail page to hand it off — for example to your marketing team, an external designer, or an affiliate partner.
To re-open the Item Detail page for an existing banner, open the hamburger menu, click "Your Account", then click "Item History", and click the item number of the banner you want to share.
Click the "Copy Image URL" button to copy a direct URL like https://www.shuuraku.com/productbanner/<item-number>. Paste this URL anywhere that accepts an image source — an <img src> attribute, a CMS image picker, or a marketing-platform image block. Every time the image is loaded, the banner re-renders with the latest title, price, description, and photo.
Click the "Copy Content" button to copy the banner as inline content. Paste straight into a WYSIWYG editor, the compose window of Gmail or Outlook, or the body of a blog post. The recipient sees the banner as a regular inline image.
Click the "Copy HTML Code" button to copy a complete <a><img/></a> snippet, with the destination link wired up. Send this to a developer or paste it into the source view of any HTML email or website.
Click the "Share" button to copy a link to a self-service Share page. Email that link to colleagues or partners and they will see their own Copy Image URL, Copy Content, and Copy HTML Code buttons — without ever needing to log in to your Shuuraku account.
Product banners are designed to be updated — change the price for a flash sale, swap in a new product photo, refresh the description for a seasonal campaign — and every existing embed picks up the new content the next time it's viewed.
Open the banner's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion. To replace the photo, choose a new file in the Image field and uncheck the small "Keep existing image" checkbox next to it. To change anything else, edit the corresponding field (Title, Brand, Price, Description, Link, Colour, Font, or Style).
Click the blue "Submit" button at the bottom of the form. The preview above the form refreshes immediately so you can confirm the change before it propagates to existing embeds.
A QR code is a printable, scannable image that resolves to a URL, phone number, SMS, email address, WiFi configuration, or piece of text. Shuuraku generates the QR code on demand so you can change what it points to without reprinting.
On the Small plan and above, you can upload a logo that is composited into the centre of the QR code.
On the Mid plan and above, you can attach time ranges — great for restaurants that want a single printed QR code to show a breakfast menu in the morning, a lunch menu midday, and a dinner menu in the evening.
On the Enterprise plan, the destination of a QR code can be edited at any time without reprinting, and you can also choose to weave the logo into the QR code pattern itself instead of overlaying it.
Open the Tools page. Click the hamburger icon in the top-left of the header, then click "Create a Tool".
Under the Marketing section, find the "QR Code" card (look for the QR-code icon) and click the blue "Create" button. You will be taken to the Customize QR Code page.
Fill in the form on the left side of the page. A live Preview on the right re-renders every time you change a field.
Fields you will see:
url for links, phone for phone numbers, sms for pre-filled text messages, email for mailto links, wifi for WiFi credentials, or text for plain text.Click the blue "Submit" button at the bottom of the form. You will land on the QR code's Item Detail page, where you can preview the rendered code, share it with the four buttons below the preview, and — on the Enterprise plan — edit any field from the Configuration accordion at the top.
Once a QR code is created, use the four blue buttons below the QR code preview on the Item Detail page to hand it off.
To re-open the Item Detail page for an existing QR code, open the hamburger menu, click "Your Account", then click "Item History", and click the item number of the QR code you want to share.
Click the "Copy Image URL" button to copy a direct URL like https://www.shuuraku.com/qrcode/<item-number>. Use this anywhere that wants an image URL — an <img src> attribute, an email-marketing tool, or a print-design tool that lets you import a hosted image.
Click the "Copy Content" button to copy the QR code as inline content that you can paste straight into a rich-text editor (a WYSIWYG editor, an email body in Gmail or Outlook, a blog post, etc.). The recipient sees the QR code as a regular inline image.
Click the "Copy HTML Code" button to copy a complete <a><img/></a> snippet, with the destination link wired up. Send this to a developer or paste it into the source view of any HTML email or website.
Click the "Share" button to copy a link to a self-service Share page. Send that link to colleagues or external partners and they will see their own Copy Image URL, Copy Content, and Copy HTML Code buttons — without ever needing to log in to your Shuuraku account. This is also where you would point a print shop or a sign maker.
On the Enterprise plan, the URL, phone, email, or text that a QR code resolves to can be changed at any time. Because the QR code is generated dynamically, anything that was already printed, emailed, or embedded will start resolving to the new destination automatically — no reprint needed.
Open the QR code's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion at the top of the page, change the values you need (most commonly the Data / Default Data field, or one of the Time Ranges), and click the blue "Submit" button at the bottom of the form. The preview updates immediately so you can verify the change before letting it propagate to existing prints.
An email signature is a generated image that combines a company logo, a styled name and title, an optional marketing message, and (on higher plans) social links. Once your team pastes the signature into their email client, you control the look from one place — if the logo or message changes, every existing email picks up the new version the next time it's opened.
On the Small plan and above, the signature can include a customisable marketing message.
On the Mid plan and above, up to 15 social-link icons can be added.
On the Enterprise plan, you can maintain an employee directory so each employee gets a personalised signature from a single shared template — and titles can be updated centrally.
Open the Tools page. Click the hamburger icon in the top-left of the header, then click "Create a Tool".
Under the HR section, find the "Signature" card (look for the signature icon) and click the blue "Create" button. You will be taken to the Customize Signature page.
Fill in the form on the left side of the page. The preview on the right re-renders as you type, using sample data of "John Smith", "Chief Marketing Officer", and "jsmith@company.com" so you can see how the layout flows.
Fields you will see:
{2025-01-01} and we will substitute the relative time string ("3 days", "2 days ago", etc.) on every render — a quick way to create a countdown inside your signature. Available on the Small, Mid, and Enterprise plans.1 for Compact (the default; logo on the left, name and title on the right) or 2 for Stacked (logo above, name and title beneath).fa-linkedin), fill in the visible Display Text, then enter a Link (a regular URL, a tel: URI, or a mailto: URI). Display Text supports the same {2025-01-01} token. Repeat for up to 15 entries. Available on the Mid and Enterprise plans.jsmith), plus Data 1 (name), Data 2 (title), and Data 3 (email or phone). When an employee uses their identifier, the signature loads their stored name and title automatically — and when you change a title here, every email already sent picks up the new title. Available on the Enterprise plan.Click the blue "Submit" button at the bottom of the form.
You will land on the signature's Item Detail page. The preview renders the signature with the same sample John Smith / Chief Marketing Officer data so you can sanity-check the layout. Below the preview, you'll see input boxes for Signature Data 1, 2, and 3 (or a single Signature Employee Identifier if you set up an employee directory). Type your own name and title (or an employee identifier you defined) into these inputs, then use the share buttons below to copy a personalised version of the signature.
Sharing a signature is slightly different from sharing a countdown or QR code: because every employee's signature is personalised, you need to either:
To re-open the Item Detail page for an existing signature, open the hamburger menu, click "Your Account", then click "Item History", and click the item number of the signature you want to share.
Below the signature preview you'll see either three input fields (Signature Data 1 / 2 / 3 — for name, title, email or phone) or, when an employee directory is configured, a single Signature Employee Identifier field. Fill in the relevant inputs with the values you want pre-baked into the copied signature.
Click the "Copy Image URL" button to copy a link of the form https://www.shuuraku.com/signature/<item-number>?forms_signature_data_1=.... Use this URL in the signature settings of any email client that supports a remote-image signature (some corporate mail clients have this option).
Click the "Copy Content" button to copy the signature as inline HTML. Paste it directly into your email client's signature editor — the rich-text box in Gmail's See all settings → General → Signature, the Outlook Signatures and Stationery dialog, the Apple Mail signature pane, or the equivalent in your client.
Click the "Copy HTML Code" button to copy a complete HTML snippet, suitable for pasting into the source view of an email client that supports it or for forwarding to a developer who manages email templates programmatically.
Click the "Share" button to copy a link to a self-service Share page. Email this link to every employee who should use the signature. The recipient enters their own name and title (or employee identifier) and clicks Copy Image URL, Copy Content, or Copy HTML Code — they never need a Shuuraku account.
Signatures are designed to be updated regularly — swap in a holiday logo, change a promotional message, update someone's job title — and every email already sent reflects the new look the next time it's rendered.
On the Small plan and above you can update the marketing message; on the Mid plan and above you can also update the social links; and on the Enterprise plan you can update employees' names and titles centrally.
Open the signature's Item Detail page (hamburger menu → "Your Account" → "Item History" → click the item number).
Expand the "Configuration" accordion. To replace the logo, choose a new file in the Logo field and uncheck the small "Keep existing logo" checkbox next to it. To change the message, social links, or layout style, edit the corresponding fields. To update employees in bulk, click the blue "Manage Employees" button (Enterprise plan).
Click the blue "Submit" button at the bottom of the form. The preview at the top of the page refreshes immediately; every embed already in the wild will pick up the new content the next time it's viewed.
If your company has shared a countdown timer with you (via a link to a Share page), this is how to drop the timer into the place you need it. You don't need a Shuuraku account.
Open the link you were given. You'll see a preview of the countdown timer and three buttons below it: "Copy Image URL", "Copy Content", and "Copy HTML Code". Pick the one that matches where you want the timer to end up.
Inside Gmail, Outlook, or another email client — click "Copy Content", then start composing your email, click into the body of the message, and paste (Ctrl+V on Windows or ⌘+V on macOS). The countdown will appear inline like any other image. Send the email; recipients will see the latest remaining time every time they open it.
Inside a website or blog editor — if the editor accepts an HTML snippet, click "Copy HTML Code" and paste into the source view. If the editor only accepts image URLs, click "Copy Image URL" and paste it into the image-source field.
Inside a marketing platform (Mailchimp, HubSpot, Constant Contact, etc.) — click "Copy Image URL". Inside the platform, drag in an image block and paste the URL into the image source field. The platform will treat the countdown like any externally hosted image.
If your company has shared a product banner with you (via a link to a Share page), this is how to drop the banner into the place you need it. You don't need a Shuuraku account.
Open the link you were given. You'll see a preview of the banner and three buttons below it: "Copy Image URL", "Copy Content", and "Copy HTML Code". Pick the one that matches where you want the banner to end up.
Inside Gmail, Outlook, or another email client — click "Copy Content", then start composing your email, click into the body of the message, and paste (Ctrl+V on Windows or ⌘+V on macOS). The banner appears inline like any other image, and clicking it opens the destination link the banner was configured with.
Inside a website, blog, or CMS — if the editor accepts an HTML snippet, click "Copy HTML Code" and paste it into the source view. If the editor only accepts image URLs, click "Copy Image URL" and paste it into the image-source field. The banner will always reflect the current title, price, description, and photo, so you don't need to update the embed when the product changes.
Inside a marketing platform (Mailchimp, HubSpot, Klaviyo, etc.) — click "Copy Image URL", drag in an image block in the platform, and paste the URL into the image source field. Set the link target of the image block to the same URL so clicks track through to the destination.
Once you've been given a link to a QR code (via a Share page from your company), you can drop it into anywhere a QR code makes sense — print, email, on screen, or on a physical product.
Printing on a flyer, poster, business card, or product label — click "Copy Image URL", then download the image from that URL (in most browsers, paste the URL into the address bar and right-click Save image as…). Drop the downloaded image into your design tool (Word, Canva, Photoshop, InDesign) at the size you need and print. Aim for at least 2 cm by 2 cm so the code is reliably scannable.
Including in an email or document — click "Copy Content", click into the email or document body, and paste. The QR code appears as an inline image.
Scanning — on a phone, open the native camera app and point it at the code. A notification banner will appear with the destination URL (or phone, email, or text) — tap it to open. There's no separate scanner app required on modern iOS or Android.
Use cases — conference name badges and lanyards (so people can pull up your profile in one scan), table tents in restaurants (linking to a menu that may vary by time of day on the Mid plan and above), shipping labels (linking to product documentation), business cards, event signage, or anywhere a customer might want to take an action without typing a URL.
If your company has shared a signature with you via a Share link, the signature is generated on the fly for you. You only need to do the setup once per email client.
Open the link you were given. You'll see a preview of the company signature.
Below the preview is either a single input labelled Signature Employee Identifier (if your company maintains an employee directory) or three inputs labelled Signature Data 1 (i.e. Name), Signature Data 2 (i.e. Title), and Signature Data 3 (i.e. Email/Phone).
If you see "Signature Employee Identifier" — type the identifier your company gave you (often something like your username, e.g. jsmith). The preview redraws with your name and title pulled from the directory.
If you see the three Signature Data inputs — type your name, your title, and your email or phone number into the three boxes. The preview redraws as you type.
Click one of the share buttons ("Copy Image URL", "Copy Content", or "Copy HTML Code") to copy the signature to your clipboard.
Install the signature into Gmail — in Gmail, click the gear icon, then See all settings → General → Signature. Click + Create new if you don't have one yet, click into the rich-text box, and paste (Ctrl+V on Windows or ⌘+V on macOS). Scroll down and set the new signature as the default for new emails and replies. Click Save Changes.
Install the signature into Outlook — open File → Options → Mail → Signatures… (desktop) or Settings → Mail → Compose and reply (web). Create a new signature, paste into the editor, set it as the default for new messages and replies, and save.
Install the signature into Apple Mail — open Mail → Settings → Signatures, choose the relevant email account, click the + button, paste into the editor, and pick the new signature from the Choose Signature dropdown for that account.
Once installed, the signature is appended to every email you compose. If your company changes the logo, message, or social links centrally, every email you've ever sent picks up the new version next time it's opened — you don't need to reinstall anything.